Privacy Policy

1. Who We Are

Hazelport is a specialist hazelnut brokerage registered in the Netherlands (KvK 56947429). We can be contacted at:

Email: trade@hazelport.com
Website: www.hazelport.com

2. What Data We Collect

When you submit an enquiry through our website, we collect the following information:

• First and last name
• Company name and country
• Business email address
• Product interest, estimated volume and delivery preferences
• Any additional requirements you provide in free-text form

We do not collect any sensitive personal data. We do not use cookies for tracking or advertising purposes. Our website does not place any tracking cookies on your device.

3. Why We Collect Your Data

We process your personal data solely to respond to your trade enquiry and to provide you with a price quotation. The legal basis for this processing is our legitimate interest in responding to business enquiries (Article 6(1)(f) GDPR) and, where applicable, the performance of a pre-contractual relationship (Article 6(1)(b) GDPR).

4. How We Use Your Data

Your data is used exclusively to:

• Respond to your enquiry with pricing, availability and product specifications
• Follow up on an existing quote or order
• Maintain records of our trading correspondence

We do not sell, rent or share your personal data with third parties for marketing purposes. Your data is never shared with any party not directly involved in fulfilling your enquiry.

5. How Long We Keep Your Data

Enquiry data is retained for a maximum of 2 years from the date of last contact. If a trading relationship is established, relevant correspondence may be retained for up to 7 years to comply with Dutch accounting and tax obligations.

6. Your Rights Under GDPR

As a data subject, you have the following rights:

• Right of access — you may request a copy of the personal data we hold about you
• Right to rectification — you may ask us to correct any inaccurate data
• Right to erasure — you may request that we delete your personal data
• Right to restriction — you may ask us to restrict processing of your data
• Right to object — you may object to processing based on our legitimate interest
• Right to data portability — you may request your data in a structured, machine-readable format

To exercise any of these rights, please contact us at trade@hazelport.com. We will respond within 30 days.

7. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at www.autoriteitpersoonsgegevens.nl.

8. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse. Enquiry data submitted through our website is transmitted via encrypted connection (HTTPS) and handled exclusively by Hazelport staff.

9. Changes to This Policy

We may update this privacy policy from time to time. Any material changes will be reflected in the updated date at the top of this page. We encourage you to review this policy periodically.

10. Contact

For any privacy-related questions or requests, please contact us at:
trade@hazelport.com