These Terms of Trade apply to all quotations, sales contracts and deliveries entered into by Hazelport. By accepting a quotation or placing an order, the buyer agrees to be bound by these terms. These terms supersede any general purchasing conditions of the buyer unless expressly agreed otherwise in writing.
Hazelport
Registered in the Netherlands
KvK number: [your number]
Email: trade@hazelport.com
Website: www.hazelport.com
In these Terms of Trade:
All quotations issued by Hazelport are firm offers valid for the period stated on the quotation, or if no period is stated, for 48 hours from the time of issue. Prices are subject to origin market conditions and foreign exchange fluctuations. A quotation does not constitute a binding contract until accepted in writing by the buyer.
Hazelport operates on a back-to-back basis. Quotations are issued only after confirmed pricing has been obtained from the supply source. This eliminates exposure to origin price volatility for the buyer.
A contract is formed when the buyer provides written acceptance of a Hazelport quotation within the stated validity period. Verbal acceptances must be confirmed in writing within 24 hours to be binding. Hazelport reserves the right to withdraw a quotation if it has not been formally accepted within the validity period.
All prices are quoted in Euros (EUR) unless otherwise specified. Prices are exclusive of VAT unless stated. Any applicable duties, import taxes or local charges are the responsibility of the buyer unless otherwise agreed in the incoterm specification.
Standard payment terms are as follows unless agreed otherwise in the sales contract:
Payment must be received in full before or at the time of shipment as specified in the contract. Late payment may result in suspension of delivery and will accrue interest at the statutory commercial rate under Dutch law.
Delivery terms are specified on each quotation and sales contract using current Incoterms (ICC). Common terms include EXW, FOB, CIF and DAP. Risk of loss or damage passes to the buyer at the point defined by the agreed incoterm. Hazelport arranges logistics on behalf of the buyer under CIF and DAP terms and will provide full documentation accordingly.
Delivery timelines are estimates and may be affected by harvest conditions, port congestion or force majeure events. Hazelport will communicate any material delays promptly and in writing.
All goods are supplied according to the specifications stated in the sales contract. A Certificate of Analysis (COA) from an accredited laboratory is provided with every shipment confirming conformity with the agreed specification. Goods comply with EU food safety regulations including maximum aflatoxin limits.
The buyer is responsible for verifying that the ordered specification is suitable for their intended application. Hazelport does not accept liability for unsuitability of goods that conform to the agreed specification.
Hazelport provides the following documents with every shipment:
EUDR-compliant traceability documentation is available on request for all origins.
Any claims regarding quality, weight or specification must be submitted in writing to Hazelport within 7 calendar days of arrival of the goods at the delivery point. Claims must be supported by a report from an independent, accredited inspection body. Claims submitted after this period will not be accepted. Claims do not entitle the buyer to withhold or delay payment.
Neither party shall be liable for failure to perform its obligations where such failure results from circumstances beyond its reasonable control, including but not limited to natural disasters, harvest failure, war, sanctions, port closures, governmental actions or global supply chain disruptions. The affected party must notify the other party in writing as soon as practicable.
Hazelport's total liability to the buyer, whether in contract, tort or otherwise, shall not exceed the invoice value of the goods to which the claim relates. Hazelport is not liable for indirect losses, loss of profit, loss of business or consequential damages of any kind.
These Terms of Trade and all contracts formed under them are governed by Dutch law. Any disputes that cannot be resolved amicably shall be submitted to the exclusive jurisdiction of the competent court in Amsterdam, the Netherlands.
Hazelport reserves the right to amend these Terms of Trade. Any amendments will be communicated in writing and will apply to orders placed after the date of amendment. Existing contracts are not affected by subsequent amendments.
For any questions regarding these terms, please contact:
trade@hazelport.com